CENG492  ·  Spring 2025–2026  ·  METU Computer Engineering

AccrediX

Engineering Accreditation Management Platform

The first end-to-end digital platform built exclusively for MÜDEK accreditation — replacing scattered emails, ZIP files, and privacy risks with a unified, self-hosted system your institution fully controls.

Watch Demo Explore Features
Accreditation Cycle 2026 82% ready
Guided pipeline

Application package, report, evidence, evaluation, decision, and archive stay connected.

Evidence rooms BBO / FBO

Structured, role-scoped file preparation.

Exports PDF ready

Official-form compatible output.

Security Self-hosted

Nextcloud identity, storage, and audit control.

1 Unified accreditation workspace
80+ Backend API endpoints delivered
5 Role families with scoped access
0 Foreign cloud dependency for evidence
The Challenge

Accreditation is broken.
It doesn't have to be.

Turkish universities preparing for MÜDEK accreditation navigate a fragmented, manual, and privacy-risky process — with no unified platform in sight.

Overwhelming Complexity

  • Hundreds of MÜDEK criteria, annexes, and forms — across multiple versions
  • A multi-stage workflow spanning months with no unified tracking system
  • Institutions, evaluators, and governance boards coordinating by e-mail
  • No structured way to link submitted evidence to specific programme outcomes

Serious Privacy Risks

  • Sensitive data — course outcomes, student records — uploaded as ZIP files to Google Drive
  • Evaluators receive open links: no access control, no audit trail, no expiry date
  • Data stored on foreign servers violates KVKK data sovereignty principles
  • Anyone with a shared link could access confidential accreditation data
Before & After

What changes with AccrediX

Every pain point of the current process has a direct, structured solution in-platform.

Before AccrediX
After AccrediX
Evidence storage
ZIP files uploaded to Google Drive, shared via e-mail links
Structured Evidence Rooms on campus servers with version control
Application forms
Word / Excel templates filled and e-mailed back and forth
Digital forms with auto-validation, submitted in-platform
Access control
Anyone with a Drive link can access data — no expiry, no log
Role-scoped access with a full audit trail per action
Progress visibility
Status communicated by e-mail; no single source of truth
Real-time pipeline dashboard visible to all stakeholders
Decision records
Decisions sent by e-mail with no structured archiving
Formal decision records with archive and retention policy
Data sovereignty
Data on foreign cloud servers — KVKK compliance unclear
100% self-hosted; data never leaves the institution's servers
End Product

A release-ready accreditation operating system, not a document folder.

AccrediX is delivered as a Nextcloud application with a React frontend and a PHP service layer. The completed product supports institutions, evaluators, governance users, and admins through the full MÜDEK lifecycle: onboarding, application, evidence preparation, report generation, visit/evaluation work, board decision, and policy-backed archive.

Read technical architecture Meet the team
AccrediX completion map Product stage: final senior project release
Institution workspace

Guided cycle dashboard, application packages, digital forms, BBO/FBO evidence rooms, and export-ready reports.

Evaluator workspace

Evaluation pipeline, findings support, evidence access, visit context, and controlled review surfaces.

Governance workspace

Team assignments, review controls, board pipelines, final decisions, retention-aware archive records.

Platform foundation

Nextcloud-native authentication, app-level RBAC, structured database entities, file storage, and bilingual UI.

Features

Everything accreditation needs.
Nothing it doesn't.

AccrediX replaces the patchwork of e-mails, spreadsheets, and Drive folders with one coherent platform, covering every role and every stage.

Invitation-Only Onboarding

No open self-registration. Institutions join via reference codes and require admin approval — only verified participants enter the system.

Digital Application Forms

ÖDR and all MÜDEK annexes digitised in-platform. Structured forms with auto-validation replace error-prone Word templates entirely.

Evidence Rooms (BBO / FBO)

Department (BBO) and Faculty (FBO) level workspaces with role-based access. Structured evidence indexing per programme — no more scattered files across emails and Drive.

Guided Pipeline

Step-by-step workflow with contextual info cards at every stage. Applicants and evaluators always know exactly what's next — without reading hundreds of MÜDEK pages.

Real-Time Dashboard

Every stakeholder — institutions, evaluators, governance boards — sees live accreditation progress from a single dashboard. No more status e-mails.

Automated PDF Reports

Provisional Decision Forms, SBO reports, and archive documents are generated automatically from structured data — ready to export with one click.

Demo

See AccrediX in Action

Watch the full platform walkthrough — from institution onboarding to the final accreditation decision.

Workflow

From Application to Archive

AccrediX covers the complete MÜDEK accreditation lifecycle in a single, uninterrupted flow.

01
Application

Institution fills ÖDR, annexes, and SBO forms digitally and submits to MAK

02
Receipt & Assignment

MAK officials review the application and assign an evaluation team

03
Team Review

The evaluation team reviews evidence and decides: accept, request revision, or reject

04
Site Visit

On-site evaluation conducted by the assigned team at the institution

05
Provisional Decision

Team completes the Provisional Decision Form and submits findings to MAK

06
Final Review

MAK officials deliberate over findings and determine accreditation status

07
Decision Notification

The official decision is formally communicated via a platform record

08
Archive

Complete accreditation record archived with defined retention and audit policy

Technology

Built with the right tools for the job

A modern, full-stack architecture running entirely within a self-hosted Nextcloud instance — no external cloud dependencies for your data.

React 19 Frontend Material UI components, Framer Motion animations, Axios HTTP client
REST API — 80+ Endpoints PHP · Nextcloud App Framework (OCP) · Route-level RBAC middleware
Domain Services AccreditationCycleService · EvidenceArtifactStorageService · ArchiveRecordService
Persistence + File Storage PostgreSQL-compatible Nextcloud DB abstraction · Nextcloud Files API
5 User Roles, Fully Scoped

Platform Admin, Governance Board, Organisation Admin, Evaluator, Applicant — each with distinct permissions enforced at every API call

Automated PDF Export

DOMPDF and TCPDF generate Provisional Decision Forms, SBO reports, and archive packages directly from structured domain data

Nextcloud File Versioning

Evidence files are uploaded, linked, and versioned through Nextcloud's native Files API — no custom storage backend required

Nextcloud-Native Auth

Leverages Nextcloud's session and user management — institutions use their existing campus Nextcloud accounts with no extra login

React
JavaScript
PHP
MySQL
PostgreSQL PostgreSQL
Team

The People Behind AccrediX

A five-person senior project team from METU Computer Engineering, Spring 2025–2026.

Hakan Uçak
Hakan Uçak
Reports & compatibility outputs
Berat Seçgin
Berat Seçgin
Governance & decision workflows
Hüseyin Umut Deniz
Hüseyin Umut Deniz
Frontend architecture & routing
Ahmet Furkan Öztürk
Ahmet Furkan Öztürk
Dashboard, evidence & archive UX
Mustafa Alkan
Mustafa Alkan
Backend platform & data model

Project Advisor Ertan Onur  ·  METU Department of Computer Engineering

Contact

Want to discuss AccrediX?

AccrediX was developed by a METU Computer Engineering senior project team for the 2025–2026 academic year. For demos, project evaluation, or deployment questions, contact the team through the members listed above.